November 2025 Board Minutes

Tamarac HOA Board Meeting

November 20, 2025

MINUTES

Attendees:  Mary Bartlett, President; Jean Long, Vice President; Judith Gardner, Secretary; Kathy Strasser, Architect Chair; Stu Smith, Treasurer; Randy Vinson, Administrator, Ursula Strephans, Board Member 1/1/2026; Sue Rounds, Board Member, 1/1/2026

Old Business

  1. Pool House Roof:  Will be done January 25-27
  2. Tree Trimming Update:  Truck broke down, being repaired; Will finish as soon as weather allows
  3. Pool Closing Update:  Closed bathrooms: stored chairs/umbrellas
  4. Response to Christmas Open House:  No responses
  5. Legal Advice on:
        a. Parking – must change CC&R’s.
        b. Modified garages – must change CC&Rs
        c. Access to homes – we must have permission from homeowner to go into garage
  6. Revisiting the Board’s directive of allowable purchases without prior Board approval –  previously we passed a motion that any purchase over $200 must have board approval. A new motion was made by Mary and passed unanimously to allow expenses  of $200 – $500 to be approved by the board president – Anything over $500 needs board approval. If an expense is a requirement or a budgeted item (permits, etc.) ,there is no approval required.

New Business

  1. Formalization of Board Duties (hand out – see attached) – Mary handed out a list of Board Responsibilities.  A discussion was held to discuss and clarify everyone’s role.
  2. Board Use of Business emails – do not send emails to homeowners or anyone having to do with Tamarac activities  through personal email accounts – They MUST go out through Tamarac email account for legal reasons.
  3. Amending CC&Rs – any new language that is a change to restrictions to CC&Rs MUST have 100% approval by homeowners. If the change just clarifies language, but doesn’t include  a new restriction ,it can be changed with a two-thirds  vote for approval.  We can remove language without approval.
  4. Christmas Party – we assigned responsibilities for the party. Judy will send out the flyer and post it at mail boxes tomorrow.  Judy will order tent. Jean/Judy  will gather door prizes for a total of $200.  Stu will get lighting, electricity, and sound system.  Jean will provide the  cider.  Kathy will provide  water.  Jean will have Jeremy turn off sprinkler system.  Mary will provide trash bags.   Judy will get paper products. Everyone can bring tables and chairs. (Mary will send a notice to ask homeowners to also bring tables/chairs).
  5. Landscaping Review – Jean said landscaping is going well.
  6. Architectural Review – (handout – see attached) – Rock policy went out October 31st. 2026 priorities will be addressing  stem walls and gravel. Kathy asked that the Board discuss the Madison Gold gravel requirement and regulations concerning borders.  Borders are rusty and probably could be replaced with new material that doesn’t rust. Suggested next year’s TAC investigate the need for replacement if budget allows.
  7. Additional painting needs
        a. Pool House – needs painting; replace some wood
        b. Pool pillars
        c. Pool gates
    Stu said expenses will be evaluated and determine if we have budget included for next year.
  8. Entrance lights – no need to make a change
  9. Finance Report – on budget

Meeting Adjourned at 9:00 – moved to Executive Session
Submitted by:  Judith Gardner, Secretary