March 2026 Board Minutes

Tamarac HOA Board Meeting

March 19, 2026

MINUTES

Attendees:  Ursula Strephans, President; Jean Long, Vice President; Judith Gardner, Secretary;  Randy Vinson, Administrator;  Mary Bartlett, Stu Smith, Members-at-Large. Sue Rounds was absent. Guest -Jody Rhodes (TAC). February  minutes were approved.

Old Business

  1. Pool House/Gates Painting/Roof Update (Mary/Jean):  Work is in process.  There may be some repair needed to the pool house which could result in an increase in the original quote of $1800.  Jean made a motion (Stu 2nd) – approved to spend a maximum of $2500 on this project to include painting the gates and any necessary repairs.
  2. House Painting Update (Mary):  This year’s house painting has been completed.   There were no issues and board members agreed the quality of the job was very good. The paint is guaranteed for 10 years.  We will get a bid for 2027 in October.  There is an issue of peeling paint on areas of Lots 79 and 121.  This painting was done in 2021.  Mary will get a bid from our painter to repair these areas.
  3. Security Cameras and Required Signage (Jean): Jean will order signs for pool gates informing residents that cameras are recording in that area.
  4. CC&R Revision Process – (Mary/Ursula):  Mary explained the process as follows – (1) a notice is provided to all homeowners about what is changing and why, (2) Set up a special meeting to obtain as many attendees/votes possible and (3) Go door to door to obtain the rest of the votes.  51% of homeowners voting in favor of changes is needed.    The two changes to the CC&Rs are (1) eliminate the vehicle length requirement and (2) eliminate the words “if possible” in parking regulations.  We are not adding anything.
  5. Parking Violations (Mary):  Mary continues to monitor parking violations in the community and has begun handing out violation notices with a 3 day deadline to reply/fix.  Parking Violation Guidelines and Fine Policy  have been updated and will be distributed to all homeowners.  See attached.
  6. Architectural Committee Update – (Jean/Jody):  After a walk-around by members of the TAC, there were several items which Jean passed on to Jeremy to fix.  Gravel Replacement:   A bid to replace/add the required gravel in the community was obtained by Jean.  The bid from Raintree is $2700 including materials, transport and labor.  This is for 18 tons of gravel for 70 homes.  We are getting another bid for comparison purposes.    Borders between gravel/grass:  Several homes were identified as having dangerous metal borders sticking up in yards.  Jean is obtaining a bid and a recommendation on what material the borders should be made of for safety and longevity. A decision will be made by the board, including timing for the work, after bids are received and reviewed.   Permanent Lighting:  Kathy Strasser (acting TAC Chair) asked the Board to clarify permanent lighting rules regarding track vs. wire installs.  Board approved new language, grandfathering lots 13, 23, 25, 34 due to manufacturer wire-painting concerns. Kathy confirmed future lighting must be track; Ursula believes guidelines reflect this.

New Business

  1. Pool Update (Ursula):  The pool will officially open on April 1st.
  2. APS Work on 6th Drive:  (Stu):  APS is still working on a project to provide services to the Jr. High School next door to Tamarac.  The Board will obtain 3 bids to have repairs made to 6th Drive where they have done the work and will be asking APS for reimbursement.
  3. Community Family  Bar-b-que Picnic:  The Board voted in January to replace the annual December Holiday Party with a Spring barbeque to attract more attendees (especially families/kids), to save money and to refrain from planning an event during the busiest time of the year.  The 1st Annual Bar-b-que Picnic will be held on Saturday, May 2nd at the pool and pool park.  Ursula will buy food/utensils, plates, napkins, etc.  Judy/ others will obtain games.  Stu will provide water.  NO GLASS CONTAINERS WILL BE ALLOWED.  Judy will post notices at mailboxes in  April.  Ursula will send out a blast communication in early April.  Further details to be provided at that time. 
  4. Christmas Parade of Homes (Mary):  A suggestion by Mary is to determine how many residents might be interested in participating in a tour of homes prior to Christmas to display their decorations and modifications they’ve made to their  homes.  This will be discussed at the October Annual Meeting to determine the feasibility of this idea.
  5. Marketplace Facebook Page for Tamarac/Las Meridas: A discussion was held about possibly setting up a Facebook page for our community and Las Meridas to sell/trade/give away items between our residents.  This would be by invitation only and limited to our two communities. Ursula will send out a blast asking for community member(s) who might be interested in setting up and administering this page.
  6. Banking-Signers on Bank Account/Debit/Credit Cards (Ursula):  Motions:  Stu moved/Judy 2nd  Unanimous Approval –Since we have new officers, previous President and Treasurer will be removed as signers on the bank account and current President and Treasurer will be authorized signers on the bank account during their terms of office.  For Fraud Protection the board also agreed to eliminate the Debit card and only use the credit card for purchases.  Ursula will find out if it can be issued in Tamarac’s name.
  7. Financial Review (Randy):  Randy reviewed the current financials with the board.  He pointed out that the (approved)  total $33,800 expense for house painting was all paid in the first quarter.  Everything is on or below budget.  Randy also reported that Lot 27 is sold and Lot 28 is in Escrow.

Meeting Adjourned at 9:00 p.m.           Submitted by Judy Gardner, Secretary