March 2020 Board Minutes

Tamarac at Moon Valley

March 11, 2020 Meeting

Attending: Mary Bartlett, President; Pauly Heller, Vice President; Stu Smith, Treasurer; Randy Vinson, Asst.Treasurer; Jean Long, Secretary;  Diane Welch, Block Watch

Call to Order:  Mary called the meeting to order at 7 pm

Minutes:  The minutes from the February 12, 2020, were read by Jean.  Mary motioned that the minutes be accepted as read. Diane seconded the motion.  The motion passed.

Old Business:

  1. Block Watch update:  Diane reported that the BW committee will meet next Thursday, March 19 at 7:00 at Diane’s house.  The purpose of the meeting is to update all of the leaders and to plan our next step.  Diane mentioned that we are short three BW leaders.  Stu and Pauly will check with people on their streets to see if a leader can be established for those two areas.  Diane will report on BW at the Annual Meeting and has asked the BW leaders to be present so they can be introduced.
  2. Open positions for Board:  There are two Board memberships that are up for election this year.  Mary Bartlett has chosen not to run for the Board again.  We will miss her expertise as she leaves the Board.  Jean Long will be up for re-election and Jeremy McLaughlin has stated that he is interested in running for the Board. 
  3. Ballots:  Jean will construct the ballot for the election the last week of March and send it to Randy so he can make copies. Jean will request Barb Dickerson to help sign in homeowners, hand out ballots, and count ballots.  Randy will also help.
  4. Annual Meeting and Pot Luck Picnic   Finalize Agenda:  Include – introduction of candidates, election of Board members, financial reports, update on lawn report, president’s remarks, upkeep of the community, activities, homes sold, home painting, etc.  Picnic Plans/Needs – The potluck will take place after the meeting.  Homeowners are asked to bring dishes to share.  Kathy Clark and Nancy Smith will be in charge of the potluck.  Jean will supply paper plates and napkins.  Stu will bring bottled water and eating utensils.
  5. Streets update:  Everything is in order for the street sealing on March 23, 25, and 31st.  Mary will send out emails a day or so before the paving to remind the community of the sealing.  Stu and Jean will walk the areas being paved at 6:45 am to make sure that all of the cars are off the street.
  6. Lawn Bids:  At the annual meeting, Jean will report on the cost for landscaping and sprinklers for 2019.  She will also report on the three bids that the Lawn Committee received to replace the grass areas with gravel or artificial grass.  This purpose of this report is to inform the community of the expense involved in the lawns and some possible changes to these expenses.  Both the Lawn Committee and Board’s opinion at this time is to continue with the landscaping as is. Granite will be refreshed in some area.
  7. Pool resurfacing:  The pool resurfacing by CDC Pools is complete.  The company did an excellent job doing the resurfacing and keeping the area of the pool and park clean and comfortable.  The pool still needs to be inspected by the county but it is ready for use now. 
  8. Quorum:  Legal recommendation, “Unless otherwise stated in the CC&Rs, the presence in person, by absentee ballot, or any other method permitted to applicable law of twenty-five percent (25%) of the Members shall constitute a quorum at all meetings of the Members.”  Jean motioned that we accept this legal recommendation.  Diane seconded and the motion passed. Revised By-Laws will immediately be updated on Tamarac’s website.

New Business:

  1. 15846 N 6th Drive – Concerns that this house appears to be vacant.  Mary has sent email to the homeowners.
  2. Update on all new sales:  Three homes sold in the last month.  Lot 105 does not have any legal papers done on it yet.  Randy will check in to this.
  3. Plant Approval – Sego palm is a tree that is not on our approved plant list.
  4. Install better lighting at the entrance to the property:  Light at entrance is not giving off enough light.  Mary will have Jeremy, our electrician, check in to this and present a recommendation.
  5. Hiring a band for the Annual Holiday Party:  Jean will check with the activity committee to see of a band can be hired.
  6. Financial Report:  Randy went over the financial report and it appears that the budget is meeting our needs right now.
  7. Architectural Committee:  Mary graciously volunteered to head this group after she leaves the board.  Jean moved that we accept her generous offer, and Pauly seconded.  The Board unanimously accepted her offer.

Adjourn:  Mary adjourned the meeting at 8:37.

Next Meeting:  Annual Meeting, April 4, 2020, 10 am. 

Next Board Meeting:  April 8, 7 pm