April 2023 Board Minutes

Tamarac at Moon Valley

April 12, 2023  

7:00 pm N. 5th Dr.

Minutes

Attendees:  Jean Long, Stu Smith, Judith Gardner, Kathy Strasser, Mary Bartlett (facetime).  Guests:  Gabrielle Snyder, Jody Rhodes, Napoleon Andrews

Jean Long called the meeting to order at 7:00 p.m.  Kathy moved the March minutes be approved; Stu seconded – approved.

Old Business

  1. Update on park cleanup.  We received a notice from the City of Phoenix about violations on the part of the Moon Valley Park/Wash that is owned by the HOA.  A meeting was held with Jean and Stu with Tony Tate from the City.  The 2 violations were to be resolved by May 2, although based on the size of the job, we received a two-week extension.  Stu asked Tony for the exact boundaries for the plot – to be sent to Jean and Stu.  Since the cleanup is not in the 2023 budget, we will get 2-3 bids and hire someone to do the work.  We will add it to the budget in the future as it will require continued maintenance.    Las Miradas is in a similar situation, and we will discuss with them. The city goal is to keep homeless people from setting up camps in the area.
  2. Pool Repair – Tiles are popping off the pool and are being repaired.
  3. Planting for Spring – The board approved the policy (Stu/Kathy) to limit replacement trees to 15 gallon and shrubs- 5 gallon. If homeowners want larger trees/shrubs (must be on approved list), they can pay the difference.  The landscaper’s bid is $895 for the 4 trees and 3 shrubs that will be replaced this year.  There was a discussion on the policy of planting trees in grass vs. gravel.  The TAC will review and come back to the board with a recommendation.

New Business

  1. We reiterated the Board decision to change the annual meeting from April to October after 2023.  This year we held the annual meeting on April1 and will hold another on October 7, 2023.  Since Jean and Stu will be up for reelection in 2024, the board voted that they will continue to hold their current offices until elections in October, 2024. Kathy Strasser will take over leadership of the Architectural Committee and Mary Bartlett will lead the Parking Committee. All officers were reelected by the board. (Moved by Mary/2nd by Stu).
  2. There is no need to change the number of board members as our CCRs say the board can be as many as 9 people.
  3. Painting – In the future, we will have a written contract with Danny (or any other painter that we may use in the future) outlining exactly what is included.  We will also inform him that the HOA will cover the cost of the 2 quarts he leaves with the homeowner, rather than charging them $40.  We will also ask him to continue to paint front doors as part of his service.  Kathy will talk to Bill Goshert and will meet with Danny to discuss. There is still an issue with Lot 42 and a “damaged paver” from painting.
  4. Painting the wall at the end of 6th Drive.The TAC will review and get back to the board with a recommendation.
  5. Some homeowners have requested a different kind of light other than the coach lights that have been approved for garages (outside). The board will ask that anyone requesting different outdoor lighting send a picture of the lights they want to the TAC for approval prior to installing.
  6. More light at front of property – Current solar lights are only 40 watts; for $160 we can upgrade to 1,000 watt lights.  Board approved.  Jeremy will install and make sure they are not shining on houses on either side of entrance.
  7. Moved to Executive Session.
  8. Financial Report – Randy presented current financials to the board.
  9. Capital expense review – Discussed the fact that the extra expense to clean up the wash area may require an assessment if it cannot be covered in the budget.

Meeting adjourned to Executive Session  at 8:19 p.m. Next HOA Board meeting is May 10. By:  Judith Gardner, Secretary