Tamarac HOA Board Meeting
December 10, 2025
MINUTES
Attendees: Mary Bartlett, President; Jean Long, Vice President; Judith Gardner, Secretary; Jody Rhodes, Architect Committee; Stu Smith, Treasurer; Randy Vinson, Administrator. Kathy Strasser was absent.
Old Business
- Review and formalize Board Responsibilities: Mary provided a final summary of Board Responsibilities for 2026. Stu/Jean moved and 2nd – unanimously approved.
- Tamarac Website: Mary followed up on the ability to establish email accounts through our website tamaracmv.com Although that is possible, a person would first have to log into the website and then send an email. That procedure is not friendly and more cumbersome. Mary also explored the possibility of establishing email accounts through our domain name provider. We would have to upgrade to a premium account for that to be possible. It was decided to remain with our present system.
- The Findings regarding alternative domain hosts for emails: No other acceptable options were discovered. We will stay with our current systems.
- House painting start date: House painting will begin February 1, 2026. Discussion was held about issues concerning painting around permanent lighting at some homes. TAC will handle. A reminder was made that all permanent lighting must be approved.
New Business
- Review of tree removal/trimming: One homeowner had a tree removed although she had asked for it not to be removed. Stu reviewed the process and stated that the tree removal company used an older plan that had the tree listed “ to be removed”. The Board will provide a replacement in accordance with the policy when planting season begins and will ask the tree company to reimburse since it was their mistake. It was agreed that the homeowner must be communicated with prior to finalizing the plan.
- Review of 2026 landscaping contract: Three bids were received: Caretaker -$3500; City Scape – $6,000; Rain Key (current landscaper) – $4095. Mary moved/Jean 2nd we accept the proposal from Rain Key – the motion passed unanimously. The amount is $1140 more than was budgeted, although the Treasurer believes we’ll be able to make up the difference with no issues.
- Architectural Reviews: A discussion was held regarding the current policy of requiring trees to be planted “only in gravel areas.” It was determined that this statement should be removed from the policies as it isn’t always feasible and some trees do not get enough water if they are planted in the gravel. Trees/shrubs still need to receive approval before planting. The Board also reiterated that plants need to be purchased and planted by the HOA in order to have the HOA maintain responsibility for them.
- Future of the Christmas Party: The recent Christmas Party cost $1,092. Only 35 people attended, resulting in a cost of $33/per person. Due to the low attendance and the high cost, Mary motioned/ Judy seconded, and the Board unanimously agreed, to eliminate the Christmas party in the future. We discussed replacing it with a Christmas “Open House” for those who wish to participate. We will address next fall. The Board also discussed the possibility of having a Barbeque in the park in the Spring – hoping to attract more families and homeowners at a less busy time of the year. A decision was made to have a BBQ the first Saturday in May. This will minimize event costs.
- 2026 Parking Update: Mary stated that the list of residents’ owned cars hasn’t been updated in a long time. She will send out notices to update the list in early January 2026 so the parking committee can determine if cars parked in the streets overnight have been registered according to policy.
- Finance Report: Randy provided the financial update for November. We are on or below budget.
The meeting adjourned at 8:15 p.m. Submitted by: Judith Gardner, Secretary