Tamarac at Moon Valley
June 14, 2023
Minutes
Attendees: Stu Smith, Jean Long, President; Kathy Strasser, Vice President; Stu Smith, Treasurer, Mary Bartlett, Board Member and Randy Vinson, Administrator. Judith Gardner was absent.
Meeting Called to Order by Jean Long.
May Minutes: read, approved by Stu and seconded by Mary Bartlett with 2 changes (lot14 to Lot 15 and Mary is responsible for Rental Guidelines, not Kathy)
Old Business:
- HOA requirements – Kathy presented an updated document that summarizes the approval and comment periods for changes to the CC&Rs, ByLaws, and Rules and Regulations. When any of these documents are changed the changes MUST be presented properly to the community. CC&Rs must be filed with the State and changes require 67% of all homeowners (not just voting members). ByLaws must be sent out to the community for a 30 day period and changes require a 51% approval of the homeowners of those who take time to vote. Rule, Regulations, Guidelines and/or Policies must be sent out to the community for 30 days so comments may be made. The Board may approve these after review of the comments from the community.
- Rental Guidelines/Communication – Mary presented the newest version of the communication tool for tenants of homes rented. The document will be named Rental Rules and Regulations. Stu approved and Kathy seconded the document. Jean will send the document out for community comments.
- Parking-procedure outlined the existing guidelines. Mary explained the current process of notices allows as much as 2 weeks time before notices are sent out. The procedure will continue as is but will be reviewed in the future to see if the time frame is being abused by members of the community. Mary included an outline of the procedures, first and second notices, and the notice of intent to tow. Mary also reviewed the towing company and the group approved signage for the towing company.
- Changes in several TAC documents – Kathy reported that the TAC is putting together a document regarding changes to the TAC Guidelines for 2022 and 2023. This document will be forwarded to Jean to send out for comment. The group discussed replacement of plants when yards are converted to artificial grass or gravel. Kathy will ask the TAC to draft language in the guidelines.
- Clarification of CCR 6.7 – Jean handed out the communication regarding 6.6 of the CCRs. This document is clarification of parking requirements and is posted on the Web Site.
- Street Signage – Stu submitted a bid to replace the street signs for $17,000. The board determined this project was too costly for this calendar year. Stu will continue to research affordable options.
- Update on:
a. Wash clean up. Completed! Wash looks great. Jean will request an email from Tony Tate (City of Phoenix) that TAMARAC has met its obligation.
b. Pool repair -Temporary tiles have been installed.
c. Artificial Turf – completed on 6th Avenue by various homeowners.
d. Parking Permits tags are available.
e. Wall painting for $900 has been approved by the Board.
f. Varmint traps are not the responsibility of the HOA.
g. Complaint – In the Winco/PetsMart shopping center unsheltered encampments and people living out of cars have been reported to the city.
h. Legal Letter from Bees Gilbert and McGroder to redevelop the area around the horse track.
New Business:
- Block Safety – Judith Gardner forwarded information for a license plate reader as it enters or exits the community to help with safety and reduction of crime. The board determined that this will be considered at a later time.
- Financial Report –Randy reviewed the current monthly report.
Meeting adjourned at 8:45
JULY MEETING WILL BE POSTPONED DUE TO NOT HAVING A FORUM OF BOARD MEMBERS AVAILABLE.
Submitted by Kathy Strasser and Jean Long