Tamarac HOA Board Meeting
May 8, 2024
MINUTES
Attending: Jean Long, Stu Smith, Mary Bartlett, Judy Gardner, Randy Vinson, Kathy Strasser.
Guest: Jody Rhodes, Jeremy Long. The meeting was called to order at 7:00 p.m. Kathy
moved, and Stu 2 nd, to approve April minutes; accepted.
Old Business
- Architectural Report (Kathy): The TAC will be identifying trip hazards between
sidewalks/driveways in the community. Some are the homeowners’ responsibilities and others are the responsibility of the HOA, depending on where they are located.
The TAC has identified homes that need flashings painted and will send letters to those who are not in compliance with the CC&Rs. If a home is scheduled to be painted within a two-year period, homeowners would not be notified.
TAC guidelines are being tweaked and updated to be certain the website has the most current copy.
The TAC has updated the approved tree/shrub list and gave recommendations to the board for additions/deletions which were approved. These restrictions only apply to the front yards of homes. An updated list will be posted on the website. - 7 th Avenue Planting Update (Jean): Only a few more plants need to be installed and the project is complete.
- Pool tiles (Jean): Some pool tiles need to be replaced. Homeowners will be notified when/if the pool needs to be closed temporarily when this takes place.
- City of Phoenix (wash) Jean: Jean reported that the city has done a great job of cleaning out the wash area which badly needed attention. After our safety meeting in April, the guest speakers took action and removed homeless encampments and materials they left.
Old Business
- Timer Boxes on community property: Jeremy, who handles maintenance work in the community, explained that the wire that goes from the pool to a timer box is 30 years old and has been spliced so many times there is nothing more to splice. New, low-voltage wire must be run for some distance underground and the board requested 4 quotes to do this work. The quotes were as follows:
Conserva Irrigation: $7,715 w/1 year warranty
Elite Trees – $4,250
Rain Key (our landscapers) – $2,250 but could be more when they see what is
required.
Jeremy Long – $1460 with a 3-year warranty
Mary moved /Kathy 2 nd that we accept Jeremy’s bid – unanimously approved. - Landscaping (Jean): Jean has a list of homeowners that wish to do their own trimming of trees/bushes in their front yards, rather than have the landscapers do it. The TAC will remind homeowners that, while they want to take responsibility for their own trimming, they still must follow TAC guidelines.
- Leaking APS Box (Jean): There is a leaking APS box on 6 th Drive. This led to a discussion about who to call for third party equipment in our community when there is a problem. This includes APS, Century Link, Cox, fire hydrants, street lights. Kathy volunteered to find the point of contact for each of these services and will call APS about the leaking box.
- Sealing Streets (Stu): Community streets will need to be sealed soon. There are many areas that are cracked and in need of repair. Stu asked for bids from the following companies:
Pinnacle Paving – $31,500 – can’t do it until fall.
Rose Paving – decided not to bid.
Gold Seal – no response
AZ Asphalt & Paving – $29,974 – can complete work by end of June
Jean moved/Mary 2nd to accept AZ Asphalt & Paving bid. Motion unanimously approved.
Homeowners will receive information about when and how the sealing process will be
scheduled.
The Street Sealing expense was budgeted in the 2023 Capital Reserve budget. However it was estimated to cost $22,500 (based on rates from 4 years’ ago with some inflation). However, it is coming in higher. The HOA homeowners’ fee increase in the Capital Reserve budget that took place in January will help cover the difference.
Meeting adjourned at 8:30 p.m.
Respectfully submitted by: Judith Gardner, Secretary